MaAOHN Officers and Directors Meeting Minutes

Date: Wednesday, November 30, 2005

MINUTES

1. Welcome and introductions over dessert & coffee/tea

Present: Sheila Litchfield (President), Nancy Clover (Treasurer), Barbara Haswell (Director-WMAOHN Pres), Darlene Meisner (Director-CMAOHN Pres), Jeanne Donahue (Director GBAOHN Pres), Linda Allen (Membership Chair), Susan Katz-Sliski (Communications Chair), Anne Lafontaine (Nominating Committee)
Beverly Morton (WMAOHN) is a new member and guest to the meeting
Absent: Terry Donahue (Vice President), Stephanie Chalupka (secretary), Connie Surpitski (Director-NBAOHN Pres), Arlene Sullivan (Governmental Affairs), Milda Walkley (Nominating), Barbara Roller (Nominating)

2. Call to order, approval of minutes of October 1, 2005

Called to order at 7:40 PM by Sheila Litchfield, President MaAOHN
Motion to accept minutes as written of October 1, 2005 BOD meeting by Darlene Meisner, 2nd by Jeanne Donahue. All accepted

3. Treasurers report on Finances

 See attachment #1 submitted by Nancy Clover, Treasurer.
Motion to accept – Barb Haswell, 2nd – Darlene Meisner – vote carried.

4. 2005 goal status review

A review of our 2005 goals was done. Terry Donahue will review with AAOHN our bylaws. Terry has also almost completed the Policy and Procedure Manual. When completed, a copy will be given to each Officer, Director, and Chair person. They will be responsible for the update additions and to pass it along to their successor.
2006 Goals were briefly reviewed and the topic of an Executive Director will be discussed in greater detail at a future BOD meeting.

5. Committee reports:

1. Bylaws, Policies & Procedures Manual (Terry Donahue) – Presented by Sheila in the absence of Terry. Motion to accept as written by Barb Haswell, 2nd by Jeanne Donahue – vote carried.

2. MaAOHN Professional Development Conference report – See attachment #3

      ( Susan Katz-Sliski/ Nancy Clover) Report given by Susan. Reported total cost of $900 had some hidden costs we did not anticipate. A1 day insurance was required by the facility and dealing with the food issues was pretty intense. There was much discussion regarding moving the conference next year (2006) to the spring and ideally in AAOHN Week in April. Motion to accept by Barb and 2nd by Darlene – vote carried. Also a motion made by Jeanne Donahue to also move the MaAOHN Annual Membership Meeting to the Annual Professional Development Conference, 2nd by Barb. Vote carried.
Susan has volunteered to Chair the 2006 Professional Development Conference.

3. Finance Committee report (Nancy Clover) – No report at this time.

4. Communications/website (Susan Katz Sliski)

• Identify someone willing to manage website ads – discussion tabled at this time
• Discuss and determine policy for website ads (if someone agrees to manage the process) – discussion tabled at this time.

5. Nominating Committee report-(Milda Walkley) + Barbara Roller – finished her term in December. Elections went well and were timely and in accordance with Bylaws.

6. Legislative Affairs report(Arlene Sullivan) – Arlene has expressed a desire to step down from this position due to her current schedule. Christine Woods has volunteered to take this on as she had done a it for the Central Chapter and enjoyed it.

7. Membership report and discussion (Linda Allen) – no report at this time.

Some discussion was held of a possible survey of our membership regarding their needs and the annual meeting dates. This survey should come from the membership committee. The committee members from each Chapter are as follows:
NOBAOHN – will be elected in January; GBAOHN – Helen Williams, CMAOHN – Judy DiNittis; WMAOHN – Eileen McGrath.

8. Report from Chair of Tellers – Read by Sheila – There were 102 ballots returned from the membership, 15 were invalid.

6. 2005 NECOEM Conference:

1. Registration status: Nancy reports there are 50 nurses registered for the conference.

2. Vendor status (Darlene) – There are 26 vendors scheduled. Darlene reports with more help in the endeavor we could have as many as 40 vendors.

3. Immediately following BOD meeting everyone worked together to assemble binders for the Conference.

7. MaAOHN Annual Meeting of Membership: Thursday Dec 1, noon

1. review meeting agenda – Agenda is set. It is a very full agenda.

8. 2005 joint Award Ceremony w/ NECOEM: Friday Dec 2, noon

1. Nurse Excellence Awards will be awarded as follows:

WMAOHN – Grace O’Donald – Barb Haswell to present           
CMAOHN – No nominee
GBAOHN – Penny Clark – Jeanne Donahue to present
NBAOHN – Debbie Hoberman – Connie Surpitski to present

2. Lifetime achievement award will be presented to Helen Williams by Sheila

9. Comments/concerns from local Chapter Presidents

WMAOHN has expressed concern over the lack of participation by the membership similar to the issues CMAOHN had in 2005 - will be tabled for now and discussed at a later time.

10. Determination of date/venue for 2006 MaAOHN Annual Meeting

1. Identify planning committee – Susan Katz – Sliski will chair committee and members to be identified at a later date.

11. Continue discussion regarding need for an Executive Director.

Table until later date.

12. 2006 appointments to standing and ad hoc committees for Board approval.

The appointments are as follows:
            Bylaws – Jeanne, Sheila, and Nancy for now
            Professional Development – Susan and Nancy
            Government Affairs – TBD
            Vendor Coordinators for all events – (minimum 2 people)TBD
            Membership – Linda Allen will coordinate with each Chapter representative
            Communications – Barb will take over
            Finance – Nancy and Treasurers from each Chapter.
            Planning – All MaAOHN BOD members
With Conference call to Jeanne to establish a BOD quorum, motion to accept as listed by Nancy, 2nd by Barb and vote carried.

13. 2006 meeting schedule – See 2006 Goals attachment

14. Other Business –

Discussion held regarding a quorum for BOD meeting. It is comprised of 8 members and 5 present would make the quorum. Motion made by Darlene to allow Chapter Presidents to appoint a stand-in and give them right to vote on matters when Chapter President is unable to attend. This stand-in should be an elected local officer only. Motion 2nd by Nancy and vote carried.  Appropriate change will be made in Policy and Procedure Manual.

Adjourn  9:45 p.m – Motion to adjourn by Darlene and 2nd by Barb – vote carried.