Item

Discussion

Action

Call to Order, welcome and overview of Meeting

The meeting was called to order at 9:20 AM by S. Litchfield.  Stephanie Chalupka, Secretary is absent.  J. Donahue volunteered to take minutes. 
There are no burning issues this year, incorporation completed, Policy & Procedure Manual is in progress, the Board is aware of the awards available and are responding in a timely manner.
Introduction of Board members.  The board did a round table introduction.  Each member encourage to introduce self and put forth ideas of interest for consideration by Board and/or members

Topics for consideration:

1. Partnering with other professional   organizations, such as: Hospital Employee Health Nurses Association ($50 membership fee), Public Health Nurses, Infection Control Nurses,
2. Suggestion of trying to get these nurses to join as Associate Memebrs
3. Consider changing the name of the Life Time Achievement Award to the Dorothy Reed Life Time Achievement Award
4. National Safety Council (NSO.org) has declared June as Injury Free Life Style Month
5. Scope of work – are you providing nursing services out of State
6. Topic for Education Program:  Staff Wages are now $65 – 85K/ year up from 2 years ago when $45 – 60K –
   “Negotiating Salaries” 
   “You Leave Managers, Not Jobs”
7. Finding Good Mentors
8. NORA Meeting:  common theme – hurt on job
9. Hospitals in Europe are 10 years ahead of US in Safe Patient Handling
10. Entrepreneurship in Occ Health

Circulation of Board Member Information

List circulated and each member corrected info.  Sheila took list

Stephanie Chalupka to be given list for correction and e-mail to members

Review of Minutes

Nov. Minutes reviewed with minor corrections

Question on #14: Elected member/officer to send substitute for self unavailable.  Question does it need by-laws change

Barbara Haswell will correct and resend minutes

Terry Donahue to call AAOHN for clarification.

Motion to Accept minutes with corrections: Darlene Meisner
Second: Jeanne Donahue.

Minutes accepted.

Finance Report – Nancy Clover

2005: 

1. Income:  ~ $11,000  Expenses: ~$14,000
2. No Chapter Allotments in 2005
3. Harvard Money 1 time event
4. Professional Development Day made money

2006 Budget:

1. Expect income from Vendors
2. Tax re-imbursement
3. Chapter dues

Discussion:
The intention of the last few years has been to spend down money.  Now the Board needs to determine the amount needed to be set aside for fiscal responsibility.
Ways to increase income:

1. increase vendors at Professional Development Day (concerns: size of venue)
2. increase number of members

Issues on Expense side:

1. Support of local chapters
2. recognition of MaAohn giving the money to the chapters
3. local chapters should decide how the money is spent
4. Budget distributed reflects what will likely be consistent going forward in future years
5. Professional Development/ Annual Meeting Conference – increased expense if moved toward bigger program

Proposals for distribution of money to local chapters:

1. per member figure – no
2. even split between chapters – yes
3. no distribution – no
4. reduce allocation to chapters – possible
5. do ½ first half of year with a possible distribution second half of year -yes
6. reduce amount from $1000 to $500

  No questions on 2005 report

Motion: Distribute $500 to chapters in 2006 at the Professional Development Day (PDC)   Re-visit after PDC for additional distribution. –Terry Donahue
Second: Darlene Meisner
Carried

Motion:  Accept budget as presented –Barbara Haswell
Second: Darlene Meisner
Carried

Professional Development Conference (PDC) - Susan Katz-Sliski

Discussion: 
Purpose of day is to provide for the State Chapter Annual Meeting and a Professional Development of Nurses
Susan explained the goals and proposed agenda and location of 2006 PDC.
Date:  October 14, 2006, Quinsigomen Community College
Membership Campaign Announced and Kick-Off
Kathleen Tominel: “How to get people to want to Join”
Planning Committee:

1. Nancy Clover
2. Susan Katz-Sliski
3. Fran Gerroir
4. Sheila Litchfield

Encourage Interactive Presentations
Suggestion:  Marlene Freeley – good presenter on salary

More planning to follow, continue at next meeting.

Jeanne put together a list of different inter-active teaching methods and send to Susan Katz-Sliski

Recognition of Penny Clark

MaAOHN wants to recognize the effort and work of Penny Clark for her work on the Web Page Development Project

Jeanne Donahue given gift to deliver to Penny

Policy & Procedure Book – Terry Donahue

Draft Policy & Procedure Manual distributed.
 

After Completed – should it be sent to AAOHN

In the Future: 
Updates will be sent by e-mail for the Board Member to print and put in own binder.  A hard copy to be sent to the Chapter President for maintenance of current P&P Manual

Member to hand in P&P at end of term of Office

Review for Changes:
  Pages 1- 10 : Linda Allen
  Pages 11- 20: Anne LaFontaine
  Pages: 21- 30: Maggie Watts
  Pages 30 – 36:  Anne LaFontaine
Changes to Terry by April 7, 2006
Motion: Place manual on Website, not to send to AAOHN – Nancy Clover
Second: Barbara Haswell
carried
Members must keep Manual up to date and return to President of MaAOHN when term of office completed

Awards

Record of Awards:
Nurse Excellence Awards
Audrey Braithwaite Award (linked to GBAOHN Web Page)

NE Awards:
Medique Grant to assist attending conference in Hershey PA
Review of Awards on Page 20.
Apply this year to Kathy Lawrence

Communication of award information has not been good in the past.  Encourage Presidents to disseminate information to members

Presidents to get the names of Nurse Excellence Award winners back to 1993 and submit to Sheila

Deadline extended this year to March 31st

Finance Committee – Nancy Clover

Every local Treasurer is a member of the Finance Committee

Nancy will NOT be running again for treasurer.

Communications- Barbara Haswell

Web site is being improved, will include drop downs in order to see written reports

Ads on Web site:  Should there be ads?

1. Management
2. Financial gain – is it worth the effort
3. Time commitment

One time ads/ Sponsorship

Local Presidents to get information to Barbara for inclusion on the State Web site

Barbara to investigate, what it would entail to develop sponsorship list for Web site placed one time per year on an specific date.  Nancy to assist

Nominating Committee

All Present and know timeline and agenda

Legislative Affairs

Report Submitted

Membership Committee – Linda Allan

214 active members
45 lapsed members

Membership met by conference call:
Goals:

1. Membership retention
2. Recruitment
3. Better Communications
1. Newsletter
2. Recruit: Hospital Based, Colleges, Corporations, Public Health Nurses
4. Repetition of giving information to people
   

Local chapters are sending letters to lapsed members

Linda to send copy of minutes to Stephanie

NECOEM Planning Committee – Sheila Litchfield

Program coming together well.
Date:  Nov. 30 & Dec. 1 at the Renaissance Hotel in Bedford, MA

Need person to submit CEU’s to AAOHN (have paid $500 in past)

Proposals:

1. Develop rotating process
2. Hospitality Committee for Vendors
3. System for follow through with checks
4. Mentor someone to become the following year’s vendor chair
5. Vendor Chair must be organized and available during the day
6. Vendor Committee: Hotel for night before and night of conference and waive registration fee
7. Darlene will assist with transition

2006 Goals

Taxes – done

Establish a Scholarship Fund

Recognitions and Awards

Nominating Committee to postmark ballot no later than Oct. 14, 2006

Annual report to State –Terry Donahue 11/06

Before it can be voted on – Finance Committee must define “scholarship”

Information on AAOHN web site in 7/06

Board Meetings

October 14, 2006 – Saturday Night meeting following conference  4:30 – 6:30 PM

NECOHM – Installation of New Officers

June 24th – Nancy Clover’s Home

Details of June 24th meeting to come

Local Chapter Support Communications

Importance of Presidents!

1. What is your system of getting info out to members?
2. Info to get out
1. Dates
2. Elections
3. Communications
4. Grants
3. Tickler List of What need to go out to Members

Local Presidents to take more aggressive action

Announcements at Meetings

Executive Director

Discussion Tabled

Appointments

Legislative Affairs: Christine Woods

Vendors: Nancy Clover & Darlene Meisner – need more

Chair of Tellers:  Bernadette Heath

Motion: Nancy Clover
Second: Darlene Meisner – carried

Motion: Darlene Meisner
Second: Barbara Haswell – carried

Announcements

Conference of Leaders in CA in September
Professional Development Conference – October 14, 2006
Board Meetings:  June 24, Oct. 14, ? Nov. 30, Jan ’07 TBD

Meeting Adjourned 2:00 PM

Next Meeting

Saturday, June 24th at Nancy Clover’s Home